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WIP - Intercompany Reconciliation & Eliminations
Eliminate intercompany headaches with automated matching and balancing.
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This use case focuses on automating the reconciliation of intercompany transactions and balances across entities. It benefits Group Accountants and Controllers in organizations where subsidiaries regularly trade with each other (lending, selling goods, cross-charging expenses, etc.). Instead of juggling spreadsheets to match due-to and due-from entries or intercompany sales and purchases, the system automatically identifies mismatches and posts eliminations. The finance team gains a clear, real-time view of intercompany out-of-balances and can ensure the consolidated financials are free of double-counted revenue or expense. A veteran controller will appreciate how this frees them from the “reconciliation death loop” and ensures no intercompany difference slips through to the consolidated statements.
Your Challenges
Excel Reconciliation Nightmares: Without automation, accountants spend days manually matching intercompany invoices and balances between entities.
Delayed Close from Imbalances: Unresolved intercompany differences are a top reason for close delays. Teams might find that total intra-group balances don’t net to zero, then scramble to find which transactions cause the discrepancy.
Currency and Tax Complexities: If intercompany deals span currencies or tax jurisdictions, manual processes struggle to eliminate properly.
Relationship Strain & Accountability: Without a clear system, there can be disputes between entity finance teams – “our books are right, it’s the other side that’s wrong.”
Unique Value
1
Auto-Matching & Instant Clearing
Keboola’s platform automatically matches intercompany transactions (receivables vs payables, revenues vs expenses) using configurable rules (by entity, amount, document number, etc.). Mismatches are flagged in real-time.
2
Real-Time Intercompany Matrix
The use case delivers a live intercompany reconciliation report. Controllers can see an intercompany matrix that shows, for example, Entity A owes Entity B $X while B reports $Y – highlighting discrepancies immediately.
3
Automated Eliminating Entries
When it’s time to consolidate, Keboola auto-generates eliminating journal entries for intercompany revenue, COGS, loans, or investments according to your accounting rules. This ensures that internal profits or balances don’t overstate the group results.
4
Faster Close & Better Accuracy
By removing the intercompany bottleneck, companies have seen close cycles shrink significantly. Finance teams avoid those late-night sessions hunting for a $100 imbalance.
Example Outputs
[stakeholder] CFO
- High-level intercompany status
- Impact of intercompany on key metrics
[stakeholder] Controller
- Intercompany balance matrix (by entity pair)
- List of unmatched intercompany transactions over threshold
- Intercompany profit elimination summary
- Currency translation differences on intercompany
- Aging of intercompany balances pending settlement.
[stakeholder] Financial Accountant
- Detailed reconciliation report showing for each counterparty: our recorded amount vs their recorded amount and the variance
- Log of auto-eliminations posted
- Schedule of intercompany loan interest eliminated
- Confirmation checklist of intercompany invoices between entities
What systems can you connect?
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Testimonials
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FAQs
Can the system handle complex multi-way intercompany transactions?
A: Yes. Keboola can reconcile one-to-many and many-to-many relationships. For example, if three subsidiaries jointly fund a project and each books a portion, the platform can group those transactions. It uses identifiers or configurable matching logic (like a project code or agreement number) to link related entries. This goes beyond simple one-to-one invoice matching – it covers allocations and multi-party transactions as well.
How are intercompany mismatches resolved in the platform?
A: The platform can flag any discrepancies and can be set to either automatically adjust minor differences (according to tolerance rules you set) or alert responsible accountants for manual resolution. It provides a clear list of exceptions. Accountants from each side can input corrections which flow back to source systems or make adjusting entries in Keboola’s consolidation layer. Essentially, it shines a light on the issue and gives you tools to correct it, rather than leaving it hidden until an audit.
Does this integrate with our ERP’s intercompany module?
Keboola can pull data from and push data to your ERP if needed. If you already use an ERP’s intercompany module, Keboola can consume that data to include in the consolidation. Conversely, if you prefer, Keboola can become the primary reconciliation tool and then feed adjusting entries back into your GL. It’s flexible – some clients let Keboola handle all intercompany eliminations in the data platform, while others use it as a monitoring layer on top of existing processes. Either way, it will enhance accuracy and control.
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